Creation and management of construction diaries
Bautagebuch 2023 is a programme for the comprehensive documentation of the construction process as well as for the creation and administration of construction diaries and construction site reports. The clearly arranged structure, the easy handling and the possibility to adapt the programme to the individual needs of the user make the software a valuable tool in everyday work.
In addition to general information about the construction project and the personal details of the client, site manager and SiGe coordinator, the following additional information is recorded: Weather conditions, minimum and maximum temperature, persons involved in the inspection, persons present on the construction site, daily performance, construction status, acceptances, deviations, defects, instructions, plans, construction materials and use of large equipment. For better documentation of the construction status and any defects, photos can be added to the construction report, which you can also manage via the integrated image database.
All address data is stored in a database from which it can be inserted into the construction report at any time. The programme contains different templates for printing, which you can change individually. Furthermore, additional functions, such as a construction meeting protocol or the optional module "Defect Management" are available to you.
Which additional modules does Construction Diary include? 2023
The following modules are available in addition and can be ordered individually on request:
With the module, you can not only record defects in the construction diary, but also manage and locate them comprehensively.
You can assign floor plans and plans to individual defects in order to locate them.
Practical reports on Bautagebuch
Practical report: IBE MAHNKE & SCHAARSCHMIDT GBR - Quantum leap for construction documentation
Case study: Mauthe GmbH - offices and construction sites under control
Practical report: Mauthe GmbH - offices and construction sites under control
Practical report: Weiss und Partner engineering office - construction sites and defects under control
The team at Weiss und Partner, an engineering office for construction planning in Jena, has been contributing its planning know-how in the fields of architecture and civil engineering to private, commercial and public clients since 1997. Digital tools always support the planners. Paper and pencil were also never an option for expert opinions, construction management and construction supervision. "Much too time-consuming and error-prone," Juergen Weiss comments on keeping manual construction diaries. Initially, self-programmed Excel spreadsheets were used to digitally document the day's construction progress, the content of discussions, specifications, etc. "Extensive and detailed construction site records were kept. "Extensive and detailed construction site documentation was only possible to a limited extent and the variety of construction site activities could not be covered in as much detail and structure as we wanted," Weiss recalls. Therefore, he was looking for a solution that contained extensive processing rubrics for the construction site documentation, but at the same time was easy to use.
Learning by doing
Five years ago, the office purchased the construction diary programme from Weise Software for recording activities and defects on the construction site. "It should be easy to use as well as easy to get started with - that's why we decided on the principle of 'learning by doing'," says Weiss, explaining the decision to forego training. "We approached the software step by step in the ongoing project and only contacted support when specific enquiries arose," says Weiss. This learning process proved to be very efficient, but was only possible because the support team was always approachable, responded to questions promptly and content-related issues could thus be resolved quickly. "Weise Software's customer support is exemplary and committed, which is by no means a matter of course today!" emphasises Weiss, who has also had quite different support experiences with CAD and other programmes in his professional career of over 20 years.
Documenting construction sites in multimedia
The construction diary was easily integrated into the existing office software and could be used immediately. Due to the successive entries during the documentation of construction site processes of the individual projects, the software was customised quasi incidentally parallel to the ongoing office operation. "The diverse input and editing options allow for a much more comprehensive and better structured construction site documentation in terms of content than with standard software," Weiss is pleased to say. Services, deliveries and activities, companies present, work carried out, incoming materials, defects, obstructions, supplements and changes, results of construction meetings, weather conditions and more are recorded separately. Incoming or outgoing documents, protocols, drawings, etc. are also recorded. Construction processes and the construction status are documented by photos and descriptions via text or voice input. Weiss sees the main advantage as faster processing: "We record construction site processes faster, more rationally and in a more structured way, so that extensive documentation and evaluations are also possible without any problems.
Managing defects digitally
The digital construction diary also has extensive text and image documentation functions for documenting defects: Photos can be stored digitally together with detailed descriptions, findings, assessments, notes and requests for rectification. Individually expandable text modules speed up the report creation process. Via a distribution list, the defect reports can be sent as PDF files to the affected trades by e-mail, including a schedule for rectification work. Integrated defect management functions record and track the status of remedial work and remind of due dates. "An important control function for me as site manager is the continuous tracking of the construction status. To do this, we record daily performance, labour and machine usage and compare the data with the target times from the stored construction schedule. From this, we can automatically create detailed construction reports in our office layout and use them for meetings with the client," Weiss is pleased with the workload reduction. A wide range of functions are also available for construction meeting minutes to record meeting notes, determinations, participants, construction site processes and delays. Documentation, drawings, calculations and other external documents can be attached as required. The office occasionally uses the extensive evaluation functions, for example in constant correspondence with clients, to document the status of construction projects, construction progress, disruptions or changes.
Tips for beginners
Bauplaner Weiss consistently uses software for other areas as well, for example for fee calculation, fire protection verification, and the form software from Weise Software is also in use. A mobile extension of the construction diary is also planned through the free downloadable app "Bautagebuch mobile" for Android and iOS smartphones or tablets. Weiss expects the mobile on-site recording via app to further minimise the processing effort in the office. He has a few tips for newcomers: If you are in the selection phase, you should also pay attention to the manufacturer, in his opinion. "After all, when you make a purchase decision, you are committing yourself with regard to maintenance or support services," Weiss argues. Therefore, in addition to the software, one should also take a close look at the manufacturer: "How quickly can one reach him? How good is the support? These are important questions that should be clarified beforehand by calling the provider and asking for reference customers. In addition, before buying, you should definitely try out the favoured programme in the office as a free trial on a "real" project and call the hotline every now and then," advises Weiss, who found the right software for him with this strategy.
Construction site activities and defects are consistently recorded and documented digitally in the engineering office for construction planning Weiss und Partner.
The diverse input and editing options allow for comprehensive, structured construction site documentation
The documentation and management of defects on the construction site is also streamlined and accelerated by Weise Software's digital construction diary (conversion of an industrial hall)